Leadership Positions
Chairman of the Board
Actions
The Chairman of the Board runs the annual meeting with the election of officers, assigns a committee to annually review Bylaws, communicates with the Liberty Camp Board members when issues arise that require a vote of the Board.
Time Commitment
One annual meeting in January
One hour per month year-round
This position is fully remote.
President
Actions
The President is responsible for the supervision and control of all the business and affairs of Liberty Camp for Kids. The president is responsible for development and maintenance of policies and procedures that protect the Liberty Camp for Kids organization. As a minimum, policies should be prepared covering conflict of interest and whistleblowing
The president is responsible for assuring that new board members receive board orientation to ensure all board members receive relevant and consistent information on their governance responsibilities, on the organization and the board’s expectations.
The president is responsible for assuring the board reviews the bylaws periodically and ensuring timely amendments when necessary.
Time Commitment
One annual meeting in January
One hour per month year-round
This position is fully remote.
Vice President
Actions
The Vice President is responsible for assisting the President, and in the event of the death, resignation, or removal of the President, shall assume the duties of the President.
Time Commitment
One annual meeting in January
As needed year-round
This position is fully remote.
Secretary
Actions
The Secretary shall ensure board minutes are kept indicating board approval of expenditures and investments and to show informal discussions were held prior to approval of such transactions.
The Secretary shall ensure all notices are given in accordance with the provisions of the bylaws or the Liberty Camp for Kids policy or as required by law.
The Secretary is responsible for maintaining custody of the corporate records and seal.
The Secretary is responsible for receiving and maintaining copies of all camper registrations, and for Teen Patriot and Volunteer applications. The Secretary is responsible for maintaining a spreadsheet of campers, Teen Patriots, and volunteers.
The Secretary is responsible for preparing and printing certificates for campers and Teen Patriots.
Time Commitment
One annual meeting in January
February and June: one hour for each month
July: three hours
This position is fully remote.
Treasurer
Actions
The Treasurer shall be responsible for all funds and securities. In addition:
Receiving funds due and payable to Liberty Camp for Kids and for issuing receipts for such funds; for receiving donations for Liberty Camp for Kids and for issuing substantiation documentation to donors as required. The treasurer is responsible for depositing such monies in the Liberty Camp for Kids bank account.
Receiving and processing invoices from vendors and updating the Liberty Camp for Kids checkbook and records.
Recording all transactions in QuickBooks.
Preparation of annual budgets, preparation of annual financial statements, preparation of annual Tax Returns and filling Form 990N with the IRS and State of Ohio.
Preparation and maintenance of procedures or instructions, as needed, to describe and document the activities of the Treasurer.
Establishing and maintaining appropriate internal accounting records, reimbursement policy, and monitoring grant administration.
For maintaining the Liberty Camp for Kids Treasurers laptop computer and passwords.
Time Commitment
One annual meeting in January
One hour each month year-round
This position is fully remote.
Human Resources Director
Actions
The Human Resources Director sits on the Board of Directors.
Responsibilities include recruiting volunteers and working with the Group Leader, Station Leader, and Teen Patriot Coordinators to schedule and assign volunteers. The Human Resources Director is responsible for overseeing these positions:
Group Leader Coordinator
Station Leader Coordinator
Teen Patriot Coordinator
Re-enactors
Colonists
See Additional Positions for descriptions of these positions.
Time Commitment
One annual meeting in January
February to June: one hour per month
At camp
Public Relations Director
Actions
The Public Relations Director sits on the Board of Directors and is responsible for overseeing these positions:
Social Media Coordinator
Website Coordinator
Publicity
See Additional Positions for descriptions of these positions.
Time Commitment
One annual meeting in January
February to July: one hour per month
This position is fully remote.
Operations Director
Actions
The Operations Director sits on the Board of Directors and is responsible for overseeing the general operations of Liberty Camp. In addition, the Operations Director oversees:
Opening/Closing Ceremonies Coordinator
Registration Table Administrative Assistants
Costumes Coordinator
First Aid Coordinator
Picnic Coordinator
Fundraising Coordinator
Photography/Videography Coordinator
Camper and parent communication and group assignments
See Additional Positions for descriptions of these positions.
Time Commitment
One annual meeting in January
May: one hour
June: two hours
At camp
Properties Director
Actions
The Properties Director sits on the Board of Directors and is responsible for overseeing these positions:
Facilities Coordinator (tear down and set up)
Materials Coordinator (tubs, station supplies, and props)
Name Tags/T-Shirts Administrative Assistants
Camp Bags Assistant
Prop Design and Care Assistant
Boat Maintenance
See Additional Positions for descriptions of these positions.
In addition, the Properties Director is responsible for:
Decorating the camp (flags, etc.)
Ordering and scheduling portable restroom facilities (port-a-potties)
Time Commitment
One annual meeting in January
February to June: one hour per month
